Jul 19, 2017
Urgent Vacancy Announcement Lon Add HR Consultancy Plc ( www.lonadd.com ), Recruitment & Outsourcing Company will be working on behalf of a Client in the recruitment process of suitable & knowledgeable candidate, as per our Clients specific requirements stated below: Term of Employment: Fixed Term Duty Station(s): Addis Ababa Required Number: One Salary & Benefits: Competitive POSITION SUMMARY: The Office of the CEO seeks to hire an Executive Assistant who will provide administrative support in a one-on-one working relationship. The Executive Assistant will prioritize urgent issues requiring attention, monitor deadlines, ensure the accuracy of communications, and serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO. The Executive Assistant will also serve as the Office Manager for the Office of the CEO, taking responsibility for the day-to-day organization and coordination of office operations, procedures and resources to facilitate the effectiveness and efficiency of the Office. The Executive Assistant will report to and support the CEO. ESSENTIAL DUTIES: Swiftly monitor, prioritize and deal with all incoming correspondence to the CEO on a wide variety of often complex subjects. Proactively sort what needs action by the CEO and what can be dealt with by other members of the Staff, making the connections with others who will need to contribute. Follow up with others to ensure timely responses to deadlines to ensure the CEO does not inadvertently miss deadlines and opportunities. Ensure the CEO is properly prepared and briefed for events and meetings; arranging briefs to be written from different staff members; quality controlling and pulling together advice; organizing pre-meetings and where appropriate attending to take notes. Manage the CEO schedule including: proactively managing stakeholder engagement; arranging meetings; making judgments about priorities and rescheduling where necessary; exploring travel options; organizing business itineraries; and making all practical arrangements to ensure the smooth running of the schedule and best use of the CEO’s time. Maintain the CEO’s stakeholder and other contact information. Undertake secretariat/admin support activities, including drafting letters and reports, note taking, preparation of documents and presentations, data collection and collation, preparing agendas, responding to incoming mail, record management, as well as reviewing and compiling various documents. Act as first point of contact for the CEO’s office for both visitors and telephone enquiries, internal and external, and often very senior people, using judgment to determine where individuals should be passed on to alternative managers. Identify and deal appropriately with urgent requirements when the CEO is absent or engaged. Other duties as assigned REQUIRED QUALIFICATIONS: Bachelor’s Degree in Business Administration or equivalent Minimum 7 years’ experience in the same field, out of which at least 3 years was as Executive Assistant to CEO or similar role in a large organization. Excellent oral and written communication skills Fluency in English & Amharic language Ability to work under pressure and in a constantly evolving and challenging environment Self-starter and self-motivated person Strong team player with outstanding management skills How to apply: Interested applicants with the appropriate qualifications and experience should submit their most recent and detailed CV with daytime telephone number and /or an e-mail address, a cover letter, via email to “ [email protected] ”, by putting ‘Executive Assistant for CEO’ in the subject box. Application Deadline: 31St July 2017. ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.
LonAdd Consultancy Plc Addis Ababa, Ethiopia Full time